Instructions to students for creating videos, presentations and notebook materials for Challenge projects:  

Because the Expo will be virtual, all project materials will need to be created in advance and uploaded to a website where the judges will be able to access and review remotely. Your presentation will be done as a video and your poster board as a set of presentation slides. You will need to take some pictures of your device (car, bridge, egg drop, or covid equipment) and your notebook(s). You will also need to video-tape the performance of your device, as part of your video presentation for the judges. Instructions for doing all of this are contained in the steps below. Please carefully read and follow the instructions and guidance.

Step 1: Guidance on Video Presentation

The following list contains items that would typically be included if you were doing the presentation in person. As you proceed with planning and making your video, keep in mind that you will be describing the actual testing you did and the results you achieved.  Your project is personal, based on your own thoughts, ideas, actions, and discoveries as you went along. It may have varied from the original path you envisioned, but that is OK, and it is worth remembering. 

Before you start doing your video:  

1. Make an outline for your presentation, indicating what specific items you want to include in each portion. In particular, review each of the following steps (A – E). All the information is needed, but the steps don’t have to be done in the exact order suggested. It is possible to be describing one step and realize that part of the information for that step ties very strongly with the information for a different step. Those variations are what might make your presentation even more personal. Just try to make sure you haven’t left out any important information. 

A. State the team name and purpose of the project. Describe how the original design was developed.  DO NOT include your name(s).

B. Explain how or if notebooks were used to record design plans, design changes, data from testing, etc.  

C. Present an overview of designs, tests, and results, including a prediction of how well you thought your device would perform. One possibility is showing data and/or table and/or graph during your video and giving an explanation at the same time.  

D. Take a video of the device during testing. Each is different. (1) For the car, it can be part of one trip, and doesn’t have to be from beginning to end. State the farthest distance it travelled of the three official trials.  (2) For the bridge, you can show it with the testing force being applied. State the force it withstood. (3) For the egg-drop, you can show it falling and hitting the ground, and the condition of the egg after the landing. (4) For the covid equipment, take pictures of just the equipment, and pictures showing how it is used.

E. What was learned from doing the project? If done again, would anything be done differently?

2. Give your video a test run and time it. The total time should be somewhere between 7 – 10 minutes. Do it more than once if needed. Videos may be edited to remove parts that aren’t needed, and/or add parts that got missed in the initial recording. When done, watch it carefully to make sure that all items have been included and done to your satisfaction.  Feel free to have others watch it as well.  

Step 2: Guidance on Creating a Project Presentation

The project presentation replaces the project poster used during in-person fairs. Just like the video outline above, the same kinds of information need to be included in your presentation per the outline below. You may choose to use any software tools that you want to create your slides, but the final document submitted for judging needs to be a single PDF document (usually a selection in “save as” for your file) limited to no more than 15 pages with one slide per page (not including the title slide or references slide). All material to be presented should be on a slide – embedded links should only be used for added reference or extra materials. Please ensure that the view is in Landscape mode instead of Portrait. (Note: PDF provides a number of advantages.  One advantage is that it has a much smaller file size than pictures from cameras, and other file types.  Another advantage is that a PDF can be uploaded or downloaded quickly, and can be opened by programs on almost any type of computer, making it easy for judges to view.)  

All text on the slides should be easily readable when viewing the entire page at once. The smallest allowable font size of body text is 14 pt., but an 18 pt. font is recommended. Exception: You may use a smaller font size, down to 10 pt., for figure captions or photo credits. It is recommended that you use a font such as Arial, Calibri, Helvetica or Century Gothic, and maintain a light color background with dark color text. 

The following outline should be used to create your presentation. Do not include information not specified below. As you create each section of the outline below, a section may extend beyond one page as long as the total for the whole presentation does not exceed 15 pages (not including the title slide or references slide).


The following should be included on the first slide:

  • Project Number. This number will be provided in STEM Wizard and found in your account there.
  • Project Title. The name of your project
  • Student Name (s). List all names for a team presentation

DO NOT include your school name.


  • State the engineering problem and goal of the Challenge project. What were you trying to find out? Why did this interest you?
  • Did you research designs and work already been done in this area? Include any relevant references.


  • What did you do? How did you design and produce your prototype device? You may want to include pictures or designs of the device.
  • What were your testing procedures? What data did you collect and how did you collect that data?


  • What were the result(s) of your project? 
  • How did your prototype device meet the Challenge project goal? Provide a summary of testing data tables and figures that illustrate your results.
  • Include pictures with measurements to show the device was within required limits.
  • Include relevant statistical analysis of the data.


  • What is your interpretation of the results? What do these results mean? 
  • Did any questions or problems arise that you were not expecting? Were these problems caused by uncontrolled events? How did you address these? How did the data vary between repeated observations of similar events?
  • What would you improve upon and how?


  • What conclusions did you reach? Did your project turn out as you expected?
  • What application(s) do you see for your work?


  • List any references/documentation you may have used in the design, construction and testing of your prototype device.

Step 3: Guidance on Creating Pictures of Notebooks and Devices (car, bridge, egg drop, or covid equipment) 

To ensure that the judges can view any picture in detail enough to understand what is being shown, please take careful aim of the camera and take more than one picture if necessary to show the full item. Review the pictures (or have someone else review them) to ensure they are useful to assist your project.

For your notebooks, please take at least 2 pictures, but no more than 5, of portions of your notebooks where information may be useful to the judges to see. As a minimum, you may take a picture of the first page of notes and a picture of the last page of notes. Please do NOT take a picture of every page. 

For your device (car, bridge, egg drop, or covid equipment), take multiple pictures to show the structure, and to show that it meets structural requirements.  If the requirements involve measurements, place a ruler next to the device.

Since STEM Wizard has an upload limit of 10 MB per file, students should group pictures together:

  • Insert multiple pictures into a Word (or similar) document.
  • Add captions to each picture to explain the picture to the judges
  • Save the document (using “save as”) as a PDF file, “Minimum Size”.
  • Verify that the file is less than 10 MB in size

Step 4: Post your Presentation and Pictures 

You will be assigned a Project Number (Project #) in STEM Wizard that will be used in the naming convention for all of your files. This is to ensure that the judges can clearly associate all your materials together. Please take note of your Project Number prior to uploading any materials. The project number may look something like “AP-CHEM-563H” or “XP-EGD-5”.

STEM Wizard will guide you through uploading your presentation and the PDFs of your other materials once you reach that milestone (“Upload Project Presentation & Materials”). Please name the file(s) by your Project Number followed by “presentation” or “device” or “notebook” or “other”. If you have multiple picture files, please add a sequential number to the filenames. Example: XP-EGD-5-device1, XP-EGD-5-device2, etc.

Step 5: Post your Video.

You cannot upload your video into STEM Wizard, so when you are completely done and satisfied with your video, name the file with your Project Number plus the word, “video”. Example: AP-CHEM-563H-video. When you have your video ready, go to the “Ready to Upload Video” milestone in STEM Wizard and choose “Yes”. You will receive an email within a day or two from NHSEE containing the link (URL) to the upload site where you can upload your video to. Go to that link and upload the video file. Please follow the instructions you see on the upload site.

A YouTube link will show up in your STEM Wizard account once NHSEE has reviewed your video and created an unpublished YouTube link. Your video will be viewable by the judges using this unpublished YouTube link and will be deleted after judging is complete. 

Once you have successfully completed all 5 steps above, and NHSEE has entered your YouTube link into your STEM Wizard account, your milestone will be complete.